Goods Receipt Acceptance — AeroTrack Guide

Create a Goods Receipt

1 Open GR List

Navigate to Inventory → Goods Receipts or go to /inventory/receipts. The goods receipts list shows all GRNs with their type, status, and linked PO reference.

Goods receipts list showing GRN numbers, types, statuses, PO references, and store destinations

2 Fill Receipt Form

Click + New Receipt to open the form at /inventory/receipts/new. Fill in the header and line items:

Field	Required	Description
Receipt Type	Yes	PO Receipt, Direct Receipt, Return, or Transfer.
Priority	No	Normal, Urgent, or AOG.
Receipt Date	Yes	Date goods were received at the facility.
Purchase Order	No	Link to a PO (auto-fills line items from PO lines).
Store	Yes	Destination store for received goods.
Document Number	No	Supplier delivery note or challan number.
Remarks	No	Additional notes about the delivery.

Goods receipt form with receipt type, PO link, store, date, and line item quantity fields

When linked to a PO, line items are auto-populated from the purchase order. Just enter the Received Quantity for each line.

Inspect & Accept

3 Open GR Detail

Click any GRN row to open the detail page at /inventory/receipts/{id}. The detail page shows the receipt header, line items with inspection controls, and certificate upload areas.

Goods receipt detail page showing line items with accepted/rejected quantities, condition selectors, and certificate upload buttons

4 Inspect Line Items

For each line item, record the inspection results:

Field	Description
Accepted Qty	Quantity that passed inspection and is fit for use.
Rejected Qty	Quantity that failed inspection.
Condition	Serviceable, Unserviceable, or Requires Test.
Quarantine Reason	If rejected or suspect, the reason for quarantine.

Rejected items are automatically routed to Quarantine. The quarantine reason is mandatory for rejected goods and provides the audit trail for DGCA inspections.

5 Upload Certificates

For each line item, upload the accompanying part certificates using the Upload button. Supported certificate types:

Certificate	When Required
EASA Form 1	Parts from EASA-approved organisations.
FAA 8130-3	Parts from FAA-approved sources.
Certificate of Conformity (CoC)	Standard parts and consumables.
Test Report	Parts requiring functional testing.
Batch Certificate	Consumables received in bulk.

Certificates are stored against the part record permanently. View them later from the Part Certificates page.

Complete & Quarantine

6 Confirm Inspection

After inspecting all line items, click Confirm Inspection to advance the GRN from Opened to Inspected, and then to Accepted.

GR Status	Meaning
Opened	GRN created, goods physically received.
Inspected	All line items inspected with accept/reject counts.
Accepted	Accepted items added to store stock balance.
Cancelled	GRN voided — no stock impact.

Once a GRN is Accepted, the accepted quantities are added to the destination store’s stock balance. This is irreversible — verify quantities and certificates before confirming.

7 Cross-Links

Action	Guide
Create a purchase order	Purchase Orders
View part certificates	Part Certificates
Manage quarantine items	Quarantine Management
Check stock levels	Stock Check
Raise a purchase request	Part Request