Email Notifications & Distribution Lists

Distribution Lists

1 Open Distribution Lists

Navigate to Settings → Utilities → Distribution List or go directly to /settings/utilities/distribution-list. This page lets you create named groups of recipients for notification routing.

Distribution List page with create button and list of existing distribution groups

2 Create a Distribution List

Click + Create List and fill in:

Field	Description
List Name	A descriptive name (e.g. “CAMO Engineering Team”, “QA Auditors”).
Description	Purpose of this distribution list.

Click Save to create the list. Distribution lists are used to route notifications to the right people when automated alerts are triggered.

Create separate lists for different teams (CAMO, QA, Maintenance, Management) so notifications reach the right people without flooding everyone’s inbox.

AD/SB Change Notifications

3 How URL Monitoring Works

camo_engineer When an AD/SB item has Monitoring Enabled and a Source URL, AeroTrack periodically checks whether the content at that URL has changed since the last check.

If a change is detected, the system creates a notification record in the AD/SB Notifications table with a severity level (CRITICAL or WARNING) based on the type of change detected.

AD/SB Notifications table showing detected URL changes with severity badges and acknowledge buttons

See AD/SB Monitoring for how to set up monitoring on individual AD/SB items, and AD/SB Notifications for managing the alert queue.

4 View Notifications

Navigate to Tech Library → AD/SB → Notifications (/tech-library/ad-sb/notifications) to view all pending and acknowledged alerts. The table shows:

Column	Description
AD/SB	The directive or service bulletin that triggered the alert.
Severity	CRITICAL (major change detected) or WARNING (minor change).
Detected	When the URL change was first detected.
Acknowledged	Whether someone has reviewed and acknowledged the alert.

CRITICAL notifications indicate a potentially safety-relevant change to a regulatory document. These should be reviewed and actioned promptly by the CAMO team.

Notification Types

5 Notification Categories

AeroTrack generates notifications across several categories:

Category	Trigger	Related Guide
AD/SB Change	Source URL content has changed since last check.	AD/SB Notifications
Inspection Due	Inspections within the horizon threshold.	Inspection Due Report
Certificate Expiry	Aircraft or component certificates approaching expiry.	Certificate Expiry Report
Licence Expiry	Employee licences approaching renewal date.	Licence Tracking
Training Due	Recurrent training courses due for completion.	Training Records
MEL Deadline	Deferred MEL items approaching their rectification deadline.	Defer & Rectify

Use the Inspection Due Report and Certificate Expiry Report to proactively monitor upcoming compliance deadlines.