Delivery Challans

Track the physical shipment of goods from your stores to the customer. Each challan is linked to a Sales Invoice, records shipping details (carrier, tracking, method), a destination address, and per-item shipped quantities with optional serial/batch numbers. The workflow moves from Pending through In Transit to Delivered.

Module: Sales · 9 steps · all roles

Browse Challans
1Open Challan List

Navigate to Sales → Delivery Challans or go to /sales/delivery-challans.

Delivery Challans list showing DC numbers, invoice reference, customer, challan date, expected delivery, shipping method badge, tracking number, status, and item count
2Filter & Columns
ColumnDescription
DC NumberAuto-generated challan number (links to detail).
InvoiceLinked sales invoice number.
CustomerCustomer name snapshot.
Challan DateDate the challan was created.
Expected DeliveryTarget delivery date.
Shipping MethodBadge: Ground, Air, Sea, or Courier.
Tracking NumberCarrier tracking reference.
ItemsNumber of items being shipped.
StatusPending, In Transit, Delivered, or Cancelled.
Create a Challan
3Select Invoice

Click + New Challan. Select the source Sales Invoice from the dropdown — this auto-loads invoice items and customer details.

Invoices in Submitted or Approved status are available for challan creation.
Delivery Challan form with invoice selector, shipping details, delivery address fields with city autocomplete, and shipped items table
4Shipping Details
FieldRequiredDescription
Challan DateYesDefaults to today.
Expected DeliveryNoTarget delivery date.
CarrierNoShipping company name.
Tracking NumberNoCarrier tracking reference.
Shipping MethodYesGround (default), Air, Sea, or Courier.
Freight CostNoShipping cost (numeric).
DescriptionNoAdditional notes.
RemarksNoInternal remarks.
5Delivery Address
FieldRequiredDescription
AddressYesStreet address for delivery.
CityYesTypeahead city search with auto-complete.
StateYesIndian state (dropdown of all states).
ZIP CodeNoPostal code.
6Shipped Items

Items are pre-populated from the invoice. For each item:

FieldDescription
Qty OrderedRead-only, from invoice.
Qty ShippedNumber being shipped (defaults to ordered qty, can be adjusted for partial shipment).
Batch NumberBatch / lot reference (optional).
Serial NumberPart serial number (optional).
RemarksPer-item notes.
For partial shipments, reduce Qty Shipped below the ordered quantity. You can create additional challans for the remaining quantity later.
7Submit

Click Create Challan. The challan is created in Pending status with an auto-generated DC number.

Workflow
8Status Flow
StatusMeaningNext
PendingChallan created, goods not yet dispatched. Editable.In Transit, Cancel
In TransitGoods dispatched, en route to customer.Delivered
DeliveredGoods received by customer. Terminal.—
CancelledChallan withdrawn. Terminal.—
Editing is only allowed in Pending status. Once dispatched (In Transit), the challan is locked.
When marking as Delivered, you can optionally record the actual delivery date and the name of the person who received the goods.
9Cross-Links
ActionGuide
View source invoiceSales Invoices
View source orderSales Orders
Process customer returnSales Returns
Issue parts from storeMaterial Issues