Goods Receipts — AeroTrack Guide

Browse Goods Receipts

1 Open the GR List

Navigate to Inventory → Goods Receipts in the sidebar. The list loads at /inventory/receipts showing all receipts by date.

Each row shows the GR number, receipt type, associated PO number, store, status, and date. Use the Type and Status filters to narrow results.

Goods receipts list with type and status filters

Create a Goods Receipt

2 Open the New GR Form

Click + New Receipt on the list page, or navigate to /inventory/receipts/new.

3 Fill the Header & Lines

Field	Required	Notes
Receipt Type *	Yes	From Supplier (linked to PO), Return from Workshop, or Direct Receipt.
Priority	No	Low, Medium, High, or Critical.
Receipt Date	Auto	Date of physical receipt (defaults to today).
Purchase Order	Conditional	Required when type is From Supplier. Select the PO to auto-load line items.
Receiving Store *	Yes	Which store will receive the goods.
Document Number	No	Vendor’s delivery note or challan number.
Remarks	No	Internal notes about the shipment.

When linked to a PO, line items are auto-populated from the order. Enter the Received Qty for each line (may differ from ordered qty for partial deliveries).

Goods receipt form with type, PO selector, store, and received quantities

For From Supplier receipts, selecting a PO auto-loads all pending line items. You only need to enter how many were actually received.

4 Submit the Receipt

Click Create to save the GR in Opened status. The receipt is now ready for inspection.

Inspect & Accept

5 Open the GR Detail

Click any row in the GR list to open the detail page. The detail shows the receipt header, all line items with quantities, and the inspection status.

Goods receipt detail page with line items and inspection controls

6 Run the Inspection

Click Start Inspection to enter inspection mode. For each line item, record:

Field	Notes
Accepted Qty	Number of items that pass inspection.
Rejected Qty	Number of items that fail inspection.
Condition	Serviceable, Unserviceable, or Quarantine.
Quarantine Reason	Required when condition is Quarantine.

Click Confirm Inspection to finalize. Accepted items are added to store stock. Quarantined items appear in the Quarantine register.

Opened → Inspected → Accepted

Quarantined items do not enter usable stock. They must be resolved through the Quarantine process before they can be issued.

7 Upload Certificates

After acceptance, upload release certificates (EASA Form 1, FAA 8130, CoC, etc.) for each line item. Click the Upload button next to any line item to attach a certificate file.

Certificates are stored against each line item and can be viewed from the Parts Catalogue detail page. This ensures full traceability for DGCA audits.