Core Exchange

Track rotable component core exchanges. When a serviceable unit is installed and the unserviceable core is returned to the vendor or pool, create a Core Exchange record to track the swap. Each line item records the old core’s serial number via the Core Unit Ref field. This guide covers creating core exchange issues and tracking the exchange workflow.

Module: Inventory · 6 steps · all roles

Browse Core Exchanges
1Open Core Exchange List

Navigate to Inventory → Core Exchange or go to /inventory/core-exchange. This page shows only Material Issues with type “Core Exchange”.

Core Exchange list showing MI numbers, from store, Core Exchange type badge, priority, status, item counts, and dates
2Filter & Columns
ColumnDescription
MI NumberIssue reference (links to detail).
From StoreStore holding the old core.
TypeAlways “Core Exchange” (teal badge).
PriorityNone, Low, Medium, High, or AOG.
StatusOpened, Authorized, Issued, or Cancelled.
ItemsNumber of cores being exchanged.
DateExchange date.
Create a Core Exchange
3Exchange Header

Click + New Core Exchange which opens /inventory/issues/new?type=CORE_EXCHANGE with the issue type pre-selected.

FieldRequiredDescription
Issue Type—Pre-set to “Core Exchange” (disabled).
PriorityNoNone, Low, Medium, High, or AOG.
Issue DateYesDate of the exchange.
From StoreYesStore from which the old core is dispatched.
RemarksNoNotes (e.g. “core return to vendor per PO-xxxx”).
Core Exchange form with pre-selected type, store selector, date picker, and line items with Core Unit Ref field for old core serial numbers
4Exchange Items
FieldDescription
Part NumberThe rotable part number (e.g. hydraulic pump, ACM, APU starter).
QuantityTypically 1 per core exchange.
Serial NumberSerial of the old (unserviceable) core being returned.
Core Unit RefReference linking to the new serviceable unit received (e.g. “replaced with S/N ABC-123”).
Unit CostCore exchange value or surcharge (optional).
RemarksPer-item notes (e.g. removal reason, vendor instructions).
Core exchanges are common for rotable components under pool or exchange agreements. The Core Unit Ref field links the outgoing core to the incoming replacement for traceability.
Always record the serial number of the old core being returned. Vendors typically require this for their exchange tracking and may charge a surcharge if the core is not returned within the agreed timeframe.
Workflow
5Status Flow
StatusMeaningNext
OpenedExchange recorded, pending authorization.Authorize
AuthorizedApproved for dispatch of old core.Issue (dispatch)
IssuedOld core dispatched. Terminal.—
CancelledExchange withdrawn. Terminal.—
Only Opened exchanges can be edited or cancelled.
6Cross-Links
ActionGuide
View all material issuesMaterial Issues
Discard BER itemsBER / Discard
Check stock levelsStock Overview
Receive replacement coreGoods Receipt
Track PO for exchangePurchase Orders