Flight Log Entry — AeroTrack Guide

Browse Flight Logs

1 Open the Log Book

Navigate to Flight Operations → Flight Log Book in the sidebar. The list loads at /flight-ops/log-book showing all flight log entries ordered by date (newest first).

Flight log book list with aircraft and status filters

2 Understand the Table

The table columns are:

Column	Meaning
Log No	Auto-generated identifier (e.g. `FLG-202603-001`).
Aircraft	Registration number badge (e.g. VT-ACG).
Date	Flight date.
Pilot	Pilot in command name.
Route	Departure → Arrival (ICAO codes).
Air Time	Takeoff to landing, in decimal hours.
Block Time	Blocks off to blocks on, in decimal hours.
Landings	Number of landings.
Status	DRAFT · SUBMITTED · VERIFIED · APPROVED · AMENDED · CANCELLED

Use the Aircraft and Status dropdowns to filter entries. Click any row to open its detail page.

Create a Flight Log

3 Open the Form

Click + New Flight Log at the top-right of the list. The form opens at /flight-ops/log-book/new.

4 Enter Flight Info

Complete the Flight Info section:

Field	Required	Notes
Aircraft *	Yes	Dropdown of active aircraft with registration number and model.
Log Date *	Yes	Date of the flight. Defaults to today.
Pilot in Command *	Yes	Name of the PIC, max 100 characters.
Departure Base *	Yes	ICAO code (auto-uppercased), e.g. `VABB`.
Arrival Base *	Yes	ICAO code, e.g. `VIDP`.

Flight log form: aircraft, date, pilot, departure and arrival fields

5 Enter Times

Complete the Times section using HH:MM format:

Field	Required	Notes
Blocks Off *	Yes	Time the aircraft leaves the parking stand.
Takeoff *	Yes	Wheels off. Must be after Blocks Off.
Landing *	Yes	Wheels on. Must be after Takeoff.
Blocks On *	Yes	Time the aircraft reaches the parking stand. Must be after Landing.

Air Time (takeoff to landing) and Block Time (blocks off to blocks on) are calculated automatically and displayed below the time fields.

Midnight crossing is handled automatically. If Blocks Off is 23:30 and Blocks On is 01:15, the system correctly calculates 1.75 hours of block time.

Times section with blocks off/on and takeoff/landing fields, calculated durations

6 Enter Landings & Fuel

Complete the Landings & Fuel section:

Field	Required	Notes
Total Landings *	Yes	Number of landings (default 1, min 1).
Fuel Uplift (L)	No	Fuel added in litres.
Fuel Remaining (L)	No	Fuel remaining after flight.
Oil Uplift (L)	No	Oil added in litres.
Oil Remaining (L)	No	Oil remaining after flight.

Optionally add Remarks (max 500 chars) at the bottom of the form.

7 Submit the Form

Click Create Flight Log. The system validates time sequencing, generates a log number (e.g. FLG-202603-001), and saves with status DRAFT.

A success toast appears and you are redirected to the flight log list.

Only DRAFT logs can be edited or deleted. Once submitted, the log enters the approval workflow and can no longer be modified (except by admin amendment).

Workflow

8 Progress Through Statuses

Click a flight log row to open the detail page. Use the workflow action buttons to progress the log:

DRAFT → SUBMITTED → VERIFIED → APPROVED

Current	Actions
DRAFT	Submit or Cancel
SUBMITTED	Verify or Cancel
VERIFIED	Approve or Cancel
APPROVED	Amend (admin only)

Flight log detail page with status badge and workflow action buttons

9 Understand Approval Effects

When a flight log is Approved, the system automatically updates:

Aircraft totals: totalHours += airTime, totalCycles += totalLandings.
Installed components: TSN hours/cycles and TSO hours/cycles incremented.
Audit trail: logged for the aircraft and each affected component.

Approved flight logs drive the aircraft utilisation data shown on the Utilisation Report and the Inspection Due Report.